GSMS School App Privacy Policy

1. Application Identity & Scope

This privacy policy applies specifically to the Guidasworld School Management System ("GSMS App") mobile, tablet, desktop, and XR client application (Android package identifier com.guidasworld.school_app and iOS bundle identifier com.guidasworld.schoolApp).

The GSMS App is an institutional educational tool used by enrolled students, parents/guardians, teachers, accountants, and school administrators to connect to their school's designated cloud or local campus edge server.

2. Device Hardware & System Permissions

The GSMS App requests only the minimum OS permissions necessary to deliver core educational functionality:

3. Student & Child Privacy Protections (COPPA, FERPA & Play Families Policy)

• School-Authorized Provisioning: Student accounts cannot be self-registered by minors. All student and parent accounts are provisioned and authorized directly by the student's enrolled school administration.
• Parental Access & Oversight: Parents and legal guardians have dedicated portal and app credentials to inspect their child's attendance, grades, report cards, and fee records at any time.
• Strict Educational Use: Personal information collected about students (name, admission ID, class, attendance, and grades) is used exclusively to provide educational services to the student's school.

4. Offline Local Caching & Edge Synchronization

• Local Device Storage: To support offline-first campus operations, the GSMS App caches authentication tokens, school branding configuration, and authorized workspace data locally on your device.
• Multi-Tenant Cache Isolation: Switching schools or signing out automatically purges cached state, in-memory providers, and session tokens for the previous school tenant.
• Encrypted Sync: All synchronization between the GSMS App, the campus edge server, and the central cloud occurs over authenticated channels using tenant-scoped headers (X-Tenant-Domain) and Bearer JWT authentication.

5. Third-Party Libraries & Operational Services

The GSMS App integrates only essential open-source and operational components:

• Embedded Jitsi Meet: Powers in-app live virtual classrooms for remote learning.
• Native Printing & File Sharing (printing, open_filex, share_plus): Enables viewing, printing, and sharing exported PDF report cards and CSV spreadsheets on your device.
• No Ad Networks or Analytics Trackers: We do not bundle Facebook SDK, Google AdMob, or third-party data broker SDKs inside the GSMS App.

6. Account Deletion & Data Removal Policy

In compliance with Google Play Store and Apple App Store account deletion requirements:

• Institutional Accounts (Students, Teachers, Staff, Parents): Because school accounts are part of official institutional academic records managed by your school, requests to deactivate or delete an enrolled campus user profile are processed through your school's Superadmin/Administrator or by emailing [email protected] with your school name and user ID.
• School Owner / Demo Accounts: School owners who registered a platform account or demo sandbox via our website can request immediate deletion of their account and associated demo tenant by contacting [email protected] or submitting a request via /contactus. Verified deletion requests are completed within 7 business days.
• Uninstalling the App: Uninstalling the GSMS App immediately removes all locally cached data and preferences stored in the app's private sandbox on your device.